Privacy Statement for Daedalus Aviation Group BV (DAG)

Last Updated: January 20th 2025

Daedalus Aviation Group BV (DAG) respects the privacy of all parties with whom we do business. We treat your data the way we would like ours to be treated. We ensure that your personal data is handled confidentially, processed securely, and protected in compliance with the General Data Protection Regulation (GDPR) applicable in the Netherlands.

1. Who We Are

Daedalus Aviation Group BV is headquartered at:
Droogdokkeneiland 6, 5026 SR, Tilburg, Netherlands.

Together with its subsidiaries, including Daedalus BV, Daedalus Projects & Trade BV, and Maintenance by EML (EML), Daedalus Aviation Group BV acts as the “Data Controller” under GDPR for the processing of personal data described in this Privacy Policy.

2. Why We Collect Your Personal Data

We collect and process your personal data to provide the services we offer as efficiently as possible. These services include, but are not limited to:

Matching supply and demand in the labor market.
Informing you about interesting offers, products, and services from us and third parties.
Registering and processing hours worked in our time management system (Gearboks).
Assessing your suitability and availability for placement in staffing, temporary employment, or project assignments.
Establishing and maintaining employment or staffing relationships and performing related administration.
Facilitating agreements with clients and fulfilling obligations under those agreements.
Conducting pre-employment screenings for our clients.
Promoting your personal development and employability (e.g., through training and education).
For management purposes, including internal controls, audits, and ensuring business security.
For certification and quality purposes.
Complying with applicable laws and regulations (e.g., labor laws, tax laws, fraud prevention, and sanctions legislation).
Sending congratulatory messages, gifts, or flowers on special occasions.

3. Types of Personal Data We Collect

When You Register, Apply, or Contact Us

If you contact us or submit your details (via our website, email, phone, or in person), we may collect the following personal data:

Name, address, email address, phone number, and other contact details.
Birthdate, age, and gender.
Curriculum vitae (CV), including education, internships, and work experience.
Training and testing results completed by you or through us.
Availability and leave information.
Data related to pre-employment screening.
References, certificates, and other work experience details.
Voluntarily shared media (e.g., photos, videos).
Other data required by law or deemed necessary for candidate evaluation.

Once You Begin Working with DAG or Our Clients

If you are employed, working, or have worked for DAG or our clients, we may also collect:

Bank account details, national identification numbers (BSN), and copies of ID/work permits.
Employment history and details regarding prior placements.
Personnel, payroll, and absence registration details.

4. Personal Data of Business Relations

We may also collect and process personal data of our business contacts, including:

Names, contact information, and job titles of employees of our clients, suppliers, vendors, and other business partners.
Purpose: To provide services, maintain business relationships, or enter into agreements.

5. With Whom We Share Your Data

Your personal data may be shared with the following parties, in compliance with GDPR:

Business Partners: Such as clients or contractors for staffing, outsourcing, or project purposes.
Third Parties: Including the tax authority, insurers, the Dutch Employee Insurance Agency (UWV), or occupational health services.
Cloud Service Providers: We store your data in cloud environments protected by strict security and privacy agreements.

If sharing your data requires your consent, we will explicitly request it.

In case of business acquisitions or sales, your data may be transferred to the new owner.

6. Data Transfers Outside the Netherlands

Your data may be transferred to clients or third parties outside the Netherlands (e.g., for international deployment). We take all necessary measures to ensure your data is protected and complies with GDPR requirements in such cases.

7. Data Retention Periods

Justification for Candidate Data Retention at Daedalus Aviation Group

At Daedalus, we highly value the protection of personal data and act in full compliance with the General Data Protection Regulation (GDPR). Candidates who register with us give consent for the processing of their data for the purpose of matching them with suitable projects and assignments.

Why a retention period of two years?

The nature of our services differs from regular staffing or recruitment agencies. Our projects often have longer lead times, making it necessary to maintain contact with candidates over an extended period. A two-year retention period gives us sufficient time to approach candidates for open projects and create sustainable matches.

GDPR compliance and transparency

We only process data that is necessary for placement and keep this information up to date.
After two years, the candidate automatically receives an email with a link where we kindly ask them to renew their registration.
If the candidate does not renew, their data will be deleted in accordance with our privacy policy.
Candidates always have the right to correct or delete their data at any time.
Candidates may request removal at any time by emailing recruitment@daedalus.nl, after which all information will be deleted without delay.

Through this approach, we safeguard both the interests of our candidates and compliance with GDPR.

8. User Rights Under GDPR

You have the following rights regarding your personal data:

Access: Request a copy of your data.
Rectification: Correct inaccurate or incomplete data.
Erasure: Request the deletion of your data.
Restriction: Limit the processing of your data.
Portability: Request the transfer of your data to another party.
Objection: Object to data processing in certain cases.
Withdraw Consent: At any time, without affecting prior processing.

To exercise these rights, contact us at recruitment@daedalus.nl.

9. Reporting Questions, Complaints, or Data Breaches

For questions, complaints, or suspected data breaches, contact us at:

Email: anooteboom@daedalus.nl
Address: Droogdokkeneiland 6, 5026 SR, Tilburg, The Netherlands

If you are dissatisfied with how we handle your data, you may file a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).

10. Policy Updates

This Privacy Policy is subject to change. The latest version is always available on our website.

11. Governing Law

This Privacy Policy is governed by Dutch law.